Data Processing Agreement (DPA) Template

Data Processing Agreement (DPA) Template
GDPR Compliance Checklist
Data Residency Configuration
Breach Notification (Article 33-34)
72-Hour Notification Requirement
Next Steps
Next Steps

# Data Processing Agreement (DPA)

This Data Processing Agreement is entered into between:

**Controller**: [Your Organization] ("Controller")
**Processor**: [Vendor Name] ("Processor")

## 1. Subject Matter and Duration

**Subject Matter**: Provision of [Service Description]
**Duration**: As per Main Agreement
**Nature and Purpose**: Processing personal data to provide AI agent services

## 2. Obligations of the Processor

The Processor shall:

a) Process personal data only on documented instructions from the Controller;

b) Ensure persons authorized to process personal data have committed to confidentiality;

c) Implement appropriate technical and organizational measures (Article 32);

d) Respect conditions for engaging sub-processors (Article 28(2) and (4));

e) Assist the Controller in responding to data subject rights requests;

f) Assist the Controller in ensuring compliance with Articles 32-36 (security, breach notification, DPIA);

g) Delete or return all personal data after end of provision of services;

h) Make available all information necessary to demonstrate compliance.

## 3. Technical and Organizational Measures

**Encryption**:
- TLS 1.3 in transit
- AES-256 at rest

**Access Control**:
- Multi-factor authentication
- Role-based access control
- Least privilege principle

**Monitoring**:
- 24/7 security monitoring
- Audit logging
- Intrusion detection

## 4. Sub-Processors

Approved Sub-Processors:
- Google Cloud Platform (infrastructure) - [DPA Link]
- Anthropic/Google (LLM providers) - [DPA Link]

Controller authorizes engagement of sub-processors listed above.
Processor must notify Controller of any intended changes (addition/replacement) with 30 days notice.

## 5. Data Subject Rights

Processor shall assist Controller in responding to data subject requests:
- Access (Article 15)
- Rectification (Article 16)
- Erasure (Article 17)
- Restriction (Article 18)
- Portability (Article 20)
- Objection (Article 21)

Response time: Within 72 hours of Controller request

## 6. Personal Data Breach Notification

Processor shall notify Controller without undue delay (and within 24 hours) after becoming aware of a personal data breach.

Notification must include:
- Nature of breach
- Categories and approximate number of data subjects affected
- Likely consequences
- Measures taken or proposed

## 7. Audits and Inspections

Processor shall allow Controller (or auditor) to conduct audits annually.
Processor shall provide all information necessary to demonstrate compliance.

---

**Controller**: ________________________   Date: __________

**Processor**: ________________________   Date: __________

Data Residency Configuration

# config/data_residency.yaml
data_residency:
  # EU-only data storage for GDPR compliance
  regions:
    primary: "europe-west1"  # Belgium
    failover: "europe-west4"  # Netherlands
    backup: "europe-west3"  # Frankfurt

  # Allowed regions for processing
  allowed_regions:
    - "eu-*"  # All EU regions
    - "europe-*"  # All European regions

  # Blocked regions (non-EEA without adequacy decision)
  blocked_regions:
    - "us-*"  # United States
    - "asia-*"  # Asia (except with adequate safeguards)

  # Data transfer safeguards (for approved transfers)
  transfer_safeguards:
    mechanism: "Standard_Contractual_Clauses_2021"
    scc_module: "Controller_to_Processor"
    supplementary_measures:
      - encryption_in_transit_and_rest
      - pseudonymization
      - access_controls

# Kubernetes deployment with region affinity
apiVersion: apps/v1
kind: Deployment
metadata:
  name: mcp-server-eu
spec:
  template:
    spec:
      affinity:
        nodeAffinity:
          requiredDuringSchedulingIgnoredDuringExecution:
            nodeSelectorTerms:
              - matchExpressions:
                  - key: topology.kubernetes.io/region
                    operator: In
                    values:
                      - europe-west1
                      - europe-west3
                      - europe-west4

Breach Notification (Article 33-34)

72-Hour Notification Requirement

# src/incidents/gdpr_breach.py
from datetime import datetime, timedelta

class GDPRBreachNotification:
    """Manage GDPR breach notification requirements."""

    NOTIFICATION_DEADLINE = timedelta(hours=72)

    async def detect_breach(self, incident: dict):
        """Detect and classify potential data breach."""
        # Classify breach severity
        severity = self.classify_breach(incident)

        if severity in ["high", "medium"]:
            # Start breach notification clock
            breach_record = {
                "incident_id": incident["id"],
                "detected_at": datetime.utcnow(),
                "notification_deadline": datetime.utcnow() + self.NOTIFICATION_DEADLINE,
                "severity": severity,
                "status": "under_investigation",
                "affected_individuals": []
            }

            await self.db.breaches.insert_one(breach_record)
            await self.alert_dpo(breach_record)

            return breach_record

    async def assess_breach_risk(self, breach_id: str):
        """Assess risk to individuals' rights and freedoms."""
        breach = await self.db.breaches.find_one({"_id": breach_id})

        # Determine if notification required
        risk_assessment = {
            "identity_theft_risk": "low",  # Assess actual risk
            "financial_loss_risk": "low",
            "discrimination_risk": "low",
            "reputation_damage_risk": "medium",
            "overall_risk": "medium"
        }

        # Update breach record
        await self.db.breaches.update_one(
            {"_id": breach_id},
            {"$set": {"risk_assessment": risk_assessment}}
        )

        # If high risk, notify individuals (Article 34)
        if risk_assessment["overall_risk"] == "high":
            await self.notify_individuals(breach_id)

        return risk_assessment

    async def notify_supervisory_authority(self, breach_id: str):
        """Notify supervisory authority within 72 hours (Article 33)."""
        breach = await self.db.breaches.find_one({"_id": breach_id})

        notification = {
            "breach_id": breach_id,
            "notification_date": datetime.utcnow(),
            "description": breach["description"],
            "categories_of_data": breach["data_categories"],
            "approximate_number_affected": len(breach["affected_individuals"]),
            "likely_consequences": breach["risk_assessment"]["overall_risk"],
            "measures_taken": breach["mitigation_actions"],
            "dpo_contact": {
                "name": "Data Protection Officer",
                "email": "dpo@example.com",
                "phone": "+XX XXX XXX XXXX"
            }
        }

        # Send to supervisory authority
        # (Implementation depends on jurisdiction)
        await self.send_to_authority(notification)

        await self.db.breaches.update_one(
            {"_id": breach_id},
            {"$set": {"authority_notified_at": datetime.utcnow()}}
        )

Next Steps

GDPR API Reference

REST API documentation for GDPR endpoints

HIPAA Compliance

US healthcare data protection

SOC 2 Compliance

Security controls for service organizations

Deploy in EU

EU-region deployment guide

Security Best Practices

Additional security hardening

Final Reminder: This guide provides technical implementation guidance for GDPR compliance. Full compliance requires:

Appointment of DPO (if required under Article 37)
Privacy policies and notices
Workforce training
Regular compliance audits
DPAs with all processors
Adequate safeguards for international transfers

Consult with legal counsel and your DPO before processing personal data in the EU.

Next Steps

Data Subject Rights

Implement data subject rights

DPIA

Conduct impact assessment

Back to Overview

Return to GDPR overview

GDPR Compliance: Complete guide covering all data protection requirements and subject rights!

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GDPR Compliance

HIPAA Compliance

SOC 2 Compliance